Privacy Policy for the One Planet Summit App

Last Updated: May 24, 2024

The One Planet Summit app is provided to you by One Planet Group LLC (collectively “One Planet,” “we”, “us” or “our”). This Privacy Policy outlines how we handle your Personal Information (as defined below) collected and accessed through this app. All Personal Information collected by us may be used, stored, disclosed, shared, or transferred as described in this Privacy Policy.   Any collection, use, storage, deletion, or other use (hereinafter "processing") of data is solely for the purpose of providing the features available via the app. 

Please read this Privacy Policy, which is part of the Terms of Use (as defined below), before utilizing the app. By using this app, you agree and provide your consent to our collection, sharing, disclosure, use, and retention of your personal information consistent with the Terms of Use and this Privacy Policy, subject to your rights described below.

We encourage each One Planet Summit attendee (an “Attendee”) to read this Privacy Policy carefully before providing any Voluntarily Provided Personal Information or using the app.

1. Definitions
2. Categories of Personal Information We Collect and Retention Periods
3. Categories of Sources From Which We Collect Personal Information
4. Purposes for Collecting, Selling, Sharing or Disclosing Personal Information
5. How We Use Your Personal Information and Categories of Third Parties to Which We Sell, Share or Disclose Personal Information
6. Your Choices  Regarding Your Personal Information
7. Children and Minors
8. Security Procedures and Practices
9. Changes or Revisions to This Policy
10. Disputes
11. Updating or Correcting Your Personal Information
12. Contact Us
13. Notice to California Residents Regarding Your California Privacy Rights

I. Definitions

As used in this Privacy Policy, the following terms are defined as follows:

• ““Attendee” means a natural person attending the One Planet Summit.
• “Attendee Submissions” means the submission of data to the app by an Attendee that (i) is initiated by the Attendee and (ii) contains Voluntarily-Provided Personal Information furnished by the Attendee.
• “Authorized Agent” means a natural person or a business entity that an Attendee has authorized to act on behalf of the Attendee as provided in the California Privacy Act.
• “Automatically-Collected Personal Information” is Personal Information collected automatically through the use of Data Technologies without any action or entry of Personal Information by an Attendee when the Attendee uses the app. Automatically-Collected Information does not identify an Attendee personally and cannot be linked back to an Attendee unless the Attendee decides at some point to identify the Attendee by submitting Voluntarily-Provided Information.
• “California Privacy Act” means, collectively, the California Attendee Privacy Act of 2018 (Cal. Civ. Code Section 1798.100 et. seq)(“CCPA”), as amended by the California Privacy Rights Act of 2020 (“CPRA”), and the California Attendee Privacy Act Regulations adopted thereunder (Cal. Code of Regulations, Title 11, Division 6, Chapter 1)(“Regulations”) .
• “Personal Information” means information that identifies, relates to, describes, is reasonably capable of being associated with, or could reasonably be directly or indirectly linked with a particular Attendee or household. 
• “Sensitive Personal Information” shall have the meaning outlined in the California Privacy Act and includes: (A) Personal Information that reveals: (i) a consumer’s social security, driver’s license, state identification card, or passport number; (ii) a consumer’s account log-in, financial account, debit card, or credit card number in combination with any required security or access code, password, or credentials allowing access to an account; (iii) a consumer’s precise geolocation; (iv) a consumer’s racial or ethnic origin, religious or philosophical beliefs, or union membership; (v) the contents of a consumer’s mail, email, and text messages unless the business is the intended recipient of the communication; (vi) a consumer’s genetic data. (B) (i) The processing of biometric information for the purpose of uniquely identifying a consumer; (ii) Personal information collected and analyzed concerning a consumer’s health; (iii) Personal information collected and analyzed concerning a consumer’s sex life or sexual orientation. Sensitive personal information that is publicly available shall not be considered Sensitive Personal Information or Personal Information.
• “Terms of Use” means the Terms of Use for the One Planet Summit.
• “Third Party” means a person or entity not owned, operated or controlled by One Planet or any person or entity owned, operated or controlled by One Planet.
• “Voluntarily-Provided Personal Information” means Personal Information collected from an Attendee as a result of the Attendee providing that information voluntarily to One Planet.

II. Categories of Personal Information We Collect via the App and Retention Periods

The One Planet Summit app collects personal information during user registration and interaction with the app. Contact information is collected directly from users when they set up their app profiles and interact within the app.

The tables below list the categories of Personal Information that (i) we collect on the app; (ii) the purposes for which we collect, use, store, share, or disclose the Personal Information; and (iii) our expected retention periods for the Personal Information.

III. Categories of Sources from Which We Collect Personal Information

We collect Personal Information from the following categories of sources of Personal Information on the app:

• Personal Information Voluntarily Provided by Attendees. You are not required to provide us with your Personal Information to participate in the Services unless you wish to provide your Personal Information voluntarily. If you choose not to provide the requested information, you may be unable to use or participate in some or all of the features of the app.

IV. Purposes for Collecting, Sharing, or Disclosing Personal Information.

We collect, use, store, share, or disclose Personal Information for the following business and commercial purposes, in order to enhance user experience and provide relevant communications:

• Provide Attendees with access to the app;
• Facilitate, provide, or fulfill the information requested by Attendees;
• Perform One Planet Summit operations, including the improvement of the One Planet Summit and app; data analytics; and other activities for optimization purposes of the One Planet Summit and the app;
• Respond to governmental and other legal requests;

Providing Services to Attendees and Facilitating Attendee Submissions

One Planet may collect Voluntarily Provided Personal Information to provide the information requested by Attendees on the app. 

Marketing and Advertising

We may use Personal Information to engage in advertising, publication, and promotion of the One Planet Summit:

• To provide Attendees with information about the One Planet Summit 

One Planet Summit improvement

We may use Personal Information to engage in the improvement of the One Planet Summit:

• To provide you with a good experience when you attend or participate in the One Planet Summit, we may use Data Technologies to distinguish you from other users of our app. One or more Data Technologies may be used on the app. Data Technologies may be used to transmit information to or about you, and connect information about you from different sources, websites, and mobile applications. 

V. How We Use Your Personal Information and Categories of Third Parties To Which We Share or Disclose Personal Information

Use of Personal Information by One Planet

Personal Information collected by One Planet is used by One Planet at the One Planet Summit for the purposes described above, including to (i) improve the content, participation and experience of the One Planet Summit, app, or One Planet websites; (ii) respond to questions, requests or complaints from Attendees; (iii) request feedback from Attendees; (iv) develop new summits, events and services; (v) evaluate the effectiveness of the One Planet Summit; (vi) contact Attendees for participation, publication, promotion, of future Summits.

When an Attendee provides the Attendee’s email address as Voluntarily-Provided Information, we may automatically include the Attendee’s name and email address and other Voluntarily-Provided Information in our database to receive our email communications. We may collect information regarding the effectiveness of our email and other communications with the Attendees.

Categories of Third Parties to Which We Share or Disclose Personal Information

We may share, use, store, disclose, or transfer Personal Information to Third Parties under the following circumstances:

• To Third Parties that can provide the Attendee with the services or information that the Attendee has requested;
• To Third Party vendors and suppliers of products and services in which the Attendee has expressed an interest or about which an Attendee has requested information;
• To courts, governmental agencies and other Third Parties as required by applicable law, rule, regulation or order.
• Data and business analytics vendors that help us collect, analyze, and improve the accuracy of our data (including Personal Information);
• IT and network administration vendors that provide services such as data storage and management, mobile application hosting, and data security;
• Professional service firms that provide accounting, legal, and other professional services; and
• General service providers that help us with day-to-day One Planet Summit operations such as organization and support services, courier services, facilities management, and document destruction.

Legal Matters

One Planet will cooperate with legal authorities and may, in some circumstances, be required to disclose Personal Information in response to requests from law enforcement or other governmental agencies or in response to a subpoena or other legal process. We can also share information about you if we believe we must in order to (i) prevent a violation of the law, (ii) protect or defend our interests and the legal rights or property of One Planet and our affiliates, (iii) protect the rights, interests, safety and security of users of the app, Attendees of the One Planet Summit, or members of the public; (iv) protect against fraud or for risk management purposes; or (v) comply with prudent legal practice as we may determine, and with applicable law or legal process. We may also share Personal Information in the course of legal proceedings if we are legally required to do so, if we reasonably believe that doing so may mitigate our liability, or if doing so will assist us in enforcing our legal rights.

Business Transfers and Other Transactions

In the event that One Planet or substantially all of its assets are acquired, Personal Information will, of course, be one of the transferred assets. We will make reasonable efforts to ensure that the acquirer of One Planet Summit Attendees' Personal Information respects the provisions of this Policy, although this may not be possible in specific legal settings (such as bankruptcy).

International Data Transfers

Personal Information may be transferred internationally as part of operations managed by the One Planet Group security and engineering teams, ensuring compliance with global data protection standards and applicable laws and regulations.

VI. Your Choices Regarding Your Personal Information

You may limit and control the Personal Information we collected on the app.  California residents may have additional limitations and control rights described in the section of this Privacy Policy entitled “Notice to California Residents Regarding Your California Privacy Rights.”

Voluntarily-Provided Personal Information

You may elect not to provide Voluntarily-Provided Personal Information for any purpose. However, in doing so, you may not be able to use all the features available on the app. Third Parties also may be unable to provide you with the information you may be interested in. 

Opting Out of Email Marketing

We provide our users with the ability to choose whether to receive email communications from us. If an Attendee does not wish to receive communications from us, the Attendee may do so (i) by following the link for that purpose located at the bottom of the email or (ii) by sending a request to us by contacting our Legal Department as provided under the section of this Privacy Policy entitled “Contact Us” below. 

If an Attendee requests to opt out of receiving emails from us and then submits a request to opt-in, we will reinstate the relationship with us unless the Attendee subsequently requests to opt-out. 

VII. Children and Minors

The One Planet Summit app is not intended for users under the age of 16, including children under 13 and children at least 13 and less than 16 years of age (collectively, “Minors under the age of 16”). We do not intend, and the app was not designed to collect from or share the Personal Information of Minors under 16. We do not knowingly collect or share the Personal Information of Minors under age 16 and do not have actual knowledge that we sell or share the Personal Information of Minors under age 16. If you are under 16, you should not provide Personal Information via the app. Should we obtain actual knowledge that we have collected or received Personal Information from a Minor under the age of 16 without the verifiable consent of a person that we have determined by reasonable methods to be the minor’s parent or guardian (if a minor is under 13 years of age), or the minors’ consent (if a minor is at least 13 and less than 16 years of age), we will delete that information. If you believe we might have any information from or about a Minor under 16, please contact our Legal Department as specified in the " Contact Us" section below. We do not share Personal Information without the affirmative consent required by the California Privacy Act if we obtain actual knowledge that we collected or maintain Personal Information from Minors under the age of 16.

VIII. Security Procedures and Practices

One Planet Group employs reasonable security measures appropriate to the nature of the Personal Information and designed to protect the Personal Information stored in our systems against unauthorized or illegal access, destruction, use, modification, or disclosure. Although One Planet has endeavored to create secure and reliable networks, servers, and databases that we operate or operate on our behalf, no method of transmission over the Internet or method of electronic storage is 100% secure. Therefore, while we strive to use commercially reasonable means to protect your Personal Information, we cannot guarantee its absolute security and cannot guarantee the protection of all information against interception, misappropriation, misuse, or alteration, or that information may not be disclosed or accessed by accidental circumstances or by the unauthorized acts of others.

IX. Changes or Revisions to This Policy

We reserve the right to change this Privacy Policy at any time without prior individual notice. Your continued use of the app will be conclusively deemed acceptance of any changes to this Privacy Policy. You agree that posting changes to this Privacy Policy constitutes reasonable and sufficient notice. The then-current version of the Privacy Policy and all applicable laws always bind you. We highly recommend that you review this Privacy Policy from time to time. Any change to this Privacy Policy that materially affects your rights to your Personal Information will not take effect until 30 days after notice of such change is posted on the site, during which time you may notify us that you do not accept such change. If you do not accept such change, you must immediately discontinue use of the app. Your continued use of the app after such a 30-day period will mean that you accept such changes. If we make material changes that will affect Personal Information we have already collected from you before the changes go into effect, we will make reasonable efforts to notify you of these material changes and to give you the opportunity to opt-out and not allow us to use your Personal Information in the manner allowed by the changes.

X. Disputes

Your access and use of the app and any dispute regarding privacy is subject to this Privacy Policy and our Terms of Use, including limitations on damages, resolution of disputes, and application of the law of the State of California.

XI. Updating or Correcting Your Personal Information.

To update your Personal Information, you must submit a request by contacting our Legal Department as provided under the section of this Privacy Policy entitled “Contact Us” below. California residents should also review the additional requirements applicable to California residents in the section of this Privacy Policy entitled “Notice to California Residents Regarding Your California Privacy Rights.”

XII. Contact Us

If you have any questions or need help or assistance regarding privacy, security, opting out of communications, or understanding how your Personal Information is being used, please contact our Legal Department by email at  legal@oneplanetstudios.com. California residents should also review the additional requirements applicable to California residents in the section of this Privacy Policy entitled “Notice to California Residents Regarding Your California Privacy Rights.”

XIII. Notice to California Residents Regarding Your California Privacy Rights

The California Privacy Act provides eligible California residents with specific rights with respect to our collection, retention, use, storing, sharing, and disclosure of Personal Information. This California Privacy Rights section supplements this Privacy Policy and applies solely to eligible residents of California. Any terms not defined in this section have the same meaning as defined in the California Privacy Act.

Summary of California Privacy Rights Act

Right to Request and Obtain Information Regarding Personal Information (“Right to Know”). The California Privacy Act entitles California residents to request information about the Attendee’s Personal Information collected by the business in the 12 months preceding the request and concerning the categories of Personal Information that the business has collected about the Attendee; the categories of sources from which the Personal Information was collected; the business or commercial purpose for collecting or sharing the Personal Information; the categories of third parties with whom the business discloses Personal Information; and the specific pieces of Personal Information that a business has collected about the individual Attendee. If the business also shares the Attendee’s Personal Information or discloses it for a business purpose, in addition to the foregoing information, the Attendee has the right to obtain the categories of Personal Information that the business shared about the Attendee in the 12 months preceding the request and the categories of third parties to whom the Attendee’s Personal Information was shared (by category or categories of Personal Information for each third party to whom the Personal Information was shared); and the categories of Personal Information that the business disclosed about the Attendee for a business purpose. Upon request by the Attendee, we may be required to provide the foregoing information for a period beyond the 12-month period unless doing so proves impossible or would involve disproportionate effort. This extended reporting period shall only apply to Personal Information collected on or after January 2, 2022. California residents who wish to request the foregoing information in compliance with the California Privacy Act should submit their requests below under the section entitled “Submission of Requests To Exercise California Privacy Rights--Requests to Know, Requests to Delete, and Requests to Correct” below.

Right to Have Personal Information Deleted (“Right to Delete”).  The California Privacy Act entitles California residents to request that a business delete all Personal Information about the Attendee that the business has collected, subject to certain exceptions outlined in the California Privacy Act.  California residents who wish to request the deletion of their Personal Information in compliance with the California Privacy Act should submit their requests below under the section entitled “Submission of Requests To Exercise California Privacy Rights--Requests to Know, Requests to Delete, and Requests to Correct” below.

Right to Have Inaccurate Personal Information Corrected (“Right to Correct”). The California Privacy Act entitles California residents to request that a business that maintains inaccurate Personal Information about the Attendee use commercially reasonable efforts to correct that inaccurate Personal Information, taking into account the nature of the Personal Information and the purposes of processing the Personal Information. California residents who wish to exercise the foregoing right should submit their requests as provided below under the section entitled “Submission of Requests To Exercise California Privacy Rights-- Requests to Know, Requests to Delete, and Requests to Correct” below.

Right to Opt-out From the Sale or Sharing of Your Personal Information to Third Parties (“Right to Opt-Out of Sale/Sharing”).  The California Privacy Act entitles California residents to direct a business that sells or shares Personal Information about the Attendee to third parties not to sell and/or share the Attendee’s Personal Information. California residents who wish to exercise this right in compliance with the California Privacy Act should submit their requests below under the section entitled “Submission of Requests To Exercise California Privacy Rights-- Requests to Opt-Out of Sale/Sharing” below.

Right to Have the Use and Disclosure of Sensitive Personal Information Limited (“Right to Limit). The California Privacy Act entitles California residents to direct that a business that collects Sensitive Personal Information about the Attendee to limit its use of the Attendee’s Sensitive Personal Information to that use which is necessary to perform the services or provide the goods reasonably expected by an average Attendee who requests those goods or services, except that this Right to Limit does not apply to certain such uses permitted by the California Privacy Act. California residents who wish to exercise the foregoing right should submit their requests as provided below under the section entitled “Submission of Requests To Exercise California Privacy Rights-- Requests to Limit below.

No Discrimination Against Persons Exercising Rights Under the California Privacy Act. One Planet will not discriminate against any Attendee because the Attendee exercised any of the Attendee’s rights under the California Privacy Act. Unless permitted by applicable law, we will not:

• Deny you services.
• Charge different prices or rates for services, including by granting discounts or other benefits or imposing penalties.
• Provide you with a different level or quality of services.
• Suggest that you may receive a different price or rate for services or a different level or quality of services.
• Retaliate against an employee, applicant for employment, or independent contractor.

Information Regarding Collection of Personal Information and Requests. The following information regarding Personal Information collected and shared by One Planet and Attendee requests to exercise various rights under the California Privacy Act can be accessed by contacting us at legal@oneplanetstudios.com.

Metrics for the immediately preceding calendar year regarding the following:

• The number of requests to delete Personal Information we received, compiled in whole or part, and denied during the calendar year.
• The number of requests to correct Personal Information that we received, complied with in whole or part and denied during the calendar year.
• The number of requests to know Personal Information that we received, complied with in whole or part, and denied during the calendar year.
• The number of requests to opt-out of sharing Personal Information that we received, compiled with in whole or in part, and denied during the calendar year.
• The number of requests to limit the use or disclosure of Sensitive Personal Information that we received, compiled in whole or in part, and denied during the calendar year.
• The median number of days we substantively responded to requests to delete, requests to know, requests to opt-out of sharing, and requests to limit.

Other California Privacy Rights

Right to Request Information Regarding Sharing Personal Information With Third Parties for Direct Marketing Purposes. The California “Shine the Light Law” (Cal. Civil Code Section 1798.83) entitles California residents to request information concerning whether a business has disclosed certain Personal Information about the Attendee during the immediately preceding calendar year to any third parties for the third parties' direct marketing purposes. California residents who wish to request further information in compliance with this law or have questions or concerns about our privacy practices and policies may contact our Legal Department as specified in the section entitled "How to Contact Us Regarding This Privacy Policy and Your California Privacy Rights, below.

Children and Minors. Section 22581 of the California Business and Professions Code permits a resident of California who is both under the age of 18 and a registered user of any site on which this Privacy Policy is posted to request and obtain removal of content that the user has publicly posted. Please be aware that such requests do not ensure the complete removal of the content posted, and there may be circumstances in which the law does not require or allow removal, even if requested. To request removal of content under Section 22581 of the California Business and Professions Code, please contact us as specified in the section entitled “How to Contact Us Regarding This Privacy Policy and Your California Privacy Rights below.

Submission of Requests To Exercise California Privacy Rights

Requests to Know, Requests to Delete, and Requests to Correct

To exercise your Right to Know, Right to Delete, or Right to Correct, you must submit a verifiable request (as defined by the California Privacy Act) to our Legal Department by email at  legal@oneplanetstudios.com, by calling via our toll-free number at 1-888-821-1041, or by accessing our online request form.

A verifiable Attendee request must:

• Provide sufficient information that allows us to verify, using commercially reasonable methods, that you are the person about whom we collected personal information or an authorized representative.
• Describe your request with sufficient detail, allowing us to understand, evaluate, and respond properly.
• For Requests to Delete, we may use a two-step process for online Requests to Delete where the Attendee must first submit the request and then separately confirm that the Attendee wants to delete the Attendee’s Personal Information.

The California Privacy Act requires that we verify the identity of the requesting Attendee to a reasonable degree of certainty or reasonably high degree of certainty depending on the type of request and the Personal Information about the requesting Attendee maintained by us, as well as the sensitivity of the Personal Information and the risk of harm to the Attendee posed by unauthorized deletion, access or correction.  We cannot comply with your Request to Know, Request to Delete, or Request to Correct if we cannot verify your identity or authority to make the request and confirm that the Personal Information relates to you.

No later than ten (10) business days after receiving a Request to Know, Request to Delete, or Request to Correct, we will confirm receipt of your request and provide information about how we will process the request, including information regarding our verification process and when you should get a response to your request. We will respond to a Request to Know, Request to Delete, or Request to Correct within 45 calendar days of receipt of a request.  If we require more time (up to an additional 45 calendar days, for a maximum total of 90 calendar days) to respond, we will notify you of the reason and extension period. If we cannot comply with or deny a request, we will provide you with an explanation.

We will deliver our written response to a Request to Know information by mail or electronically at your option.

We are not obligated to provide an Attendee the information requested in response to a Request to Know more than twice within a 12-month period.

With respect to Requests to Correct, if we deny a Request to Correct because we have determined that the contested Personal Information is more likely than not accurate based on the totality of the circumstances, we may elect to delete the contested Personal Information if the deletion does not negatively impact the Attendee or the Attendee consents to the deletion.

Requests to Opt-Out of Sale/Sharing and Requests to Limit

To exercise your Right to Opt-Out of Sale/Sharing or Right to Limit, you must submit a request to our Legal Department by email at  legal@oneplanetstudios.com, by calling via our toll-free number at 1-888-821-1041, or by accessing our online request form.

We will act upon your request within fifteen (15) business days after receipt of your request. If we determine that your Request to Opt-Out of Sale/Sharing or Request to Limit is fraudulent and deny the request, we will inform the requesting Attendee of that decision and explain why we believe the request is fraudulent.  

Requests to Opt-In To Sale/Sharing

An Attendee who has exercised the Attendee’s right to opt-out from the sharing of the Attendee’s Personal Information may change the Attendee’s mind and opt back into personal information or sharing at any time by participating in the Services, submitting a request to our Legal Department by email at  legal@oneplanetstudios.com or by calling via our toll-free number at 1-888-821-1041.

Authorized Agents

A request that must be verified may be submitted by an Authorized Agent. If a request is submitted by an Authorized Agent on your behalf, we will require that (i) the Authorized Agent provide proof that the Attendee gave the Authorized Agent signed permission to submit the request and (ii) the Attendee verify the Attendee’s own identity directly with us or directly confirms with us that the Attendee provided the Authorized Agent permission to submit the request; provided that the foregoing two requirements shall not apply to an Authorized Agent who has been given a power of attorney by the Attendee pursuant to California Probate Code sections 4121-4130. If a parent or guardian submits a request on behalf of a minor under the age of 13, the parent or guardian must submit verifiable proof, and we must determine by reasonable methods that they are the parent or guardian of the minor.

Request Fees and Denial of Requests

We do not charge a fee to verify, process, or respond to requests, provided that if requests are manifestly unfounded or excessive, including because they are repetitive, we may charge a reasonable fee for responding to or refusing to act on the request.  If we determine that a request is manifestly unfounded or excessive, we provide you with a cost estimate before completing your request or notify you of why we decided to refuse to act on the request.

How to Contact Us Regarding This Privacy Policy and Your California Privacy Rights

If you have any questions regarding this Privacy Policy, your rights under the California Privacy Act (e.g., Right to Know, Right to Delete, Right to Correct, Right to Opt-Out of Sale/Sharing,  Right to Limit) or the other California privacy rights summarized above, or the process to submit requests to exercise your California Privacy Rights, please contact our Legal Department by email at  legal@oneplanetstudios.com or by calling via our toll-free number at 1-888-821-1041.